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Contract | Paid Per Closing | On-Call Responsiveness Required
About Us
We are a boutique, referral-based brokerage actively scaling. Our reputation is built on relationships, repeat business, and referrals - which means every customer experience must be exceptional.
Role Overview
We are seeking an extremely thorough, service-centered Transaction & Listing
Coordinator who delivers true white-glove service and understands how to create a smooth, elevated experience from start to finish. The ideal candidate proactively thinks ahead, resolves issues before they arise, and refuses to allow loose ends. Our transactions may include residential and commercial. All brokerage-required templates and systems will be provided.
White-Glove Service Standards
Operate with urgency, professionalism, and care at all times
Communicate proactively - no surprises, no chasing
Confirm and double-check details proactively
Treat every customer as our most important one
Continuously look for ways to elevate the customer experience
Go above and beyond at all times
Transaction Coordination Responsibilities
Oversee, manage and coordinate transactions from executed contract through closing with full accountability
Review contracts and paperwork for completeness, accuracy, and risk points
Build and manage timelines, contingencies, and deadlines
Coordinate with customers, agents, lenders, title companies, inspectors, and vendors
Resolve issues before they impact deadlines or customer confidence
Maintain meticulous CRM and transaction records
Prepare files for compliance review and ensure nothing is missing
Confirm closing logistics and details in advance
Keep agents and management informed of transaction details at all times
Listing Coordination Responsibilities
Oversee, manage and coordinate files from signed agreement through active status and launch
Ensure required paperwork and disclosures are complete and compliant
Coordinate photography, staging, vendor scheduling, and MLS entry
Maintain accuracy in MLS data and marketing assets
Support listing launch timelines and customer communication
Keep agents and management informed of transaction details at all times
Required Qualifications
Active real estate license with transaction experience OR personal experience selling and buying personal homes
Ability to gain strong knowledge of contracts, timelines, and compliance processes
Exceptional attention to detail and follow-through
Ability to manage multiple active files simultaneously
Professional, calm, and solutions-focused communication style
Paid per listing and closing (1099 contract position). Part-time to full-time workload based on volume, with growth opportunity as we scale. Fully remote with required responsiveness during active listings and transactions.
Pay: From $2,000.00 per month
Application Question(s):
From your personal experience, list the key milestones that occur between going under contract and closing.
A seller texts at 8:12 PM:
“We haven’t heard anything this week. Is something wrong?” Please draft the exact message you would send.
It is 4:30 PM and you realize the inspection objection deadline is at 5:00 PM and the buyer’s agent has not submitted signed documents. What do you do? Outline your step-by-step actions.
Do you have an active Florida real estate license?
Yes No
Have you personally been involved in a residential real estate transaction (as a buyer or seller)?
Yes - as a buyer Yes - as a seller Yes - as both No
How many residential transactions have you personally coordinated from contract to close in the past 12 months?
